AI receptionist & answering service for small business
Your AI Voice Assistant. Always Available.
Answer every call. Book more appointments. Never miss an opportunity.
RingVia is your AI-powered voice assistant, answering your business calls 24/7 with natural, human-like conversations. It greets callers, answers questions, books appointments directly into your calendar, and captures new leads—so you never miss an opportunity and can focus on growing your business.
- 14-day free trial
- Keep your number
- Live in 5 minutes
- Cancel anytime
🇨🇦 🇺🇸Available across Canada and the United States
Ready-made for businesses that live on the phone
- Dental offices
- Medical clinics
- Salons & spas
- Home services
- Auto repair
- Veterinary
- Law firms
- Restaurants
- Real estate
- Accounting
- Insurance
- Moving
- Property management
Your AI-powered voice assistant
What can RingVia do?
It handles everyday customer conversations in a natural, human-like voice, without breaks, days off or extra staff.
24/7 call answering
Greets and helps callers around the clock, even after hours, on weekends and on holidays.
Smart appointment booking
Books appointments straight into your connected calendar, with no back-and-forth.
Instant answers
Answers questions about your services, hours, availability and more, from what you teach it.
Lead capture & qualification
Engages new callers, gathers their details and flags promising leads, so no opportunity slips away.
Call management & insights
Every conversation, call history and follow-up in one convenient dashboard.
AI sentiment analysis
See how each caller felt, to better understand your customers’ experience.
Recordings & transcripts
Listen back or read AI-generated transcripts for follow-ups and quality checks.
It’s like having a dedicated receptionist, 24 hours a day, 7 days a week.
Without the overhead of hiring one.
The problem
Every missed call is a customer who called someone else.
You can't answer the phone while you're with a client, under a car, or asleep. Your competitors are one tap away.
62%*
of calls to small businesses go unanswered
85%*
of callers who reach voicemail never call back
24/7
your voice assistant picks up — nights, weekends and holidays
<$4*
a day on Bronze, versus about $3,000 a month for a receptionist
* Industry estimates from small-business call studies and U.S. receptionist wage data.
Features
Everything a front desk does. None of the hold music.
One app to answer, book, follow up and report — designed so anyone on your team can use it.
Sounds like your best receptionist
A natural voice that knows your business.
Choose from 8+ high-quality, lifelike voices and hear your own greeting in each one before you decide, with new natural voices added regularly. Your voice assistant learns your services, prices, hours and FAQs — and answers like it has worked for you for years.
- 8+ high-quality voices with instant greeting previews
- New natural voices added regularly
- Learns from your FAQs and documents
- Transfers to you when a caller asks for a person
Fills your calendar
Books appointments while you work.
Your voice assistant checks your open times, books the caller in, and sends them a confirmation. Every booking lands on a clean calendar, colour-coded by service.
- Month, week and list views
- Respects your hours and appointment length
- Text and email confirmations to the customer
Know what every caller wanted
Every call summarised, transcribed and tagged.
Skip the voicemail backlog. Read a one-line AI summary, scan the full transcript, see the caller's mood, and call back with one tap.
- AI summary, intent and sentiment on every call
- Full transcript and optional recording
- Follow-ups flagged so no lead slips through
Your whole phone line, searchable
Find any call in seconds.
Search names, numbers, summaries and transcripts. Filter to calls that need a follow-up, and export everything to CSV for your records.
- Search across every transcript
- Booked, after-hours and follow-up tags
- One-click CSV export
Stay in the loop — without picking up
Confirmations for customers. Summaries for you.
Customers get a text or email the moment they're booked. You get a summary after every call, or one summary for the whole day or week, at the time you choose.
- Booking confirmations by text or email
- Call summaries per call, daily or weekly
- Texts come from your voice assistant's own number
Set up in minutes, not weeks
Start from a template built for your industry.
Sixteen templates come pre-filled with the right questions, services and FAQs for your kind of business. Adjust a few details, test it in your browser, and go live.
- 16 industry templates
- Test calls in the browser before going live
- Change anything later — no developer needed
Keep your number
Same number on your sign. Now it never goes to voicemail.
No new number to print, and no waiting. Pick your phone company in the app and we show you the exact code to dial — about 30 seconds from your own phone. Your phone rings first; whatever you miss, your voice assistant answers.
- Works with every major US and Canadian cell carrier and landline
- Forward only missed calls, or every call — switch any time
- Step-by-step codes in the app, filled in with your voice assistant’s number
- Turn it off with one code. Nothing to install, no contract with us
A customer calls your number
(416) 555-0199 · you’re with a client
Your voice assistant answers
Books them in and texts you a summary
Set it up once
Rogers · Missed callsTurn off any time with ##004#
Speaks your callers’ language
Multi-language. It switches when your caller does.
Your voice assistant understands and speaks many languages. It hears which one the caller is using and answers in it — no menus, no “press 2 for Spanish.”
- Detects the caller’s language from their first words
- Switches mid-call — and back again if they change
- Books, answers and transfers the same in every language
- Greets in English, French or Spanish, your choice
- English
- French
- Spanish
- Mandarin
- Hindi
- Portuguese
- Arabic
- Punjabi
- Tagalog
- Vietnamese
- Korean
- Italian
- Urdu
- Japanese
- Tamil
- Thai
- Turkish
- More coming soon
Included in every plan.
Live call
Thanks for calling Maple Dental. How can I help?
Hola, ¿puedo hablar en español?
¡Claro que sí! ¿En qué le puedo ayudar?
Quiero una cita para una limpieza.
Tengo el jueves a las 10 de la mañana. ¿Le queda bien?
And so much more
The details that make it feel like a real front desk.
Missed-call text-back
Callers who hang up get a friendly text, so the lead isn’t lost.
Reminders that cut no-shows
Texts or emails 24 hours and 2 hours before every appointment.
Multi-language
Detects the caller’s language and switches to it mid-call.
Calendar & booking app sync
Google, Outlook, Apple, Calendly, Cal.com or Square. Never double-booked: busy times are skipped, bookings appear where you already look.
Your whole team
Invite staff with their own sign-in, and choose what they can change.
After-hours mode
Answer, take a message, or book — your call, by time of day.
Transfer to a person
Hands urgent or complex calls to you or your team.
Call recording
Play back any conversation right from the call page.
Local US & Canada numbers
Search by area code and connect a number instantly.
Knowledge base
Add documents and FAQs your voice assistant can answer from.
CRM sync
Every caller and call lands in HubSpot, Zoho, GoHighLevel, Jobber or Housecall Pro.
Multiple voice assistants
Separate voice assistants and numbers for each location or line.
Calendar integrations
Works with the calendar you already use.
Your voice assistant won't offer times you're busy, and every booking lands where you already look. Included on Silver and Gold.
Google Calendar
Sign in with Google
Outlook
Microsoft 365
Apple Calendar
iCloud
Calendly
Booking app
Cal.com
Booking app
Square
Square Appointments
CRM integrations
Every caller, straight into your CRM.
After each call, RingVia finds or creates the caller's contact and logs the call with its summary, outcome and any booking. No Zapier, no copy and paste. Included on Silver and Gold.
HubSpot
Contact + logged call
Zoho CRM
Contact + Call record
GoHighLevel
Contact, note & tags
Jobber
Client + request
BetaHousecall Pro
Customer + lead
Beta
Connect from Settings in about a minute. Use another CRM? On Gold, signed webhooks send every call to Zapier, Make or your own system.
How it works
Live in about five minutes.
No hardware, no developers, no training. If you can fill in a form, you can set up your voice assistant.
Pick your template
Choose your industry. We pre-fill the services, questions and FAQs callers actually ask.
Choose a voice and number
Preview voices with your own greeting, then pick a local number in seconds.
Forward your calls
Dial one code from your phone — we show you the exact one for your carrier. Your voice assistant picks up every call you miss.
Your voice assistant, at a glance
Everything it needs, wired in.
Your number, voice, knowledge, hours, booking and calendar, all connected to one voice assistant. Set it up once and it answers from day one.
AshleyTry it yourself
Call our voice assistant.
RingVia answers our own phone. Give it a call any time, day or night, and see what your callers would hear.
+1 (825) 782-1182Standard call rates apply. Available 24/7.
- Hear a live demoTalk to it like a customer would and hear how natural it sounds.
- Ask about services and plansWhat it does, how setup works, and which plan fits your business.
- Book a personalized demoIt books a time for us to walk through RingVia for your business.
Receptionist vs. RingVia
The numbers speak for themselves.
Everything a front desk does on the phone, around the clock, for a fraction of one salary.
Monthly cost
Very highReceptionist
~$3,500
voice assistant
From $99 + tax
Save $3,400+ a month
Hours covered each week
Very highReceptionist
40
voice assistant
168 (24/7)
4× the coverage
Nights, weekends and holidays
Very highReceptionist
Voicemail
voice assistant
Answered and booked
After-hours leads captured
Calls answered at once
HighReceptionist
1
voice assistant
Every call
No busy signals
Time to answer
HighReceptionist
When free
voice assistant
First ring
Callers never wait on hold
Languages spoken
MediumReceptionist
Usually 1
voice assistant
Greets in English, French or SpanishReplies in many languages
Serve more of your city
Sick days and vacation
MediumReceptionist
2–4 weeks a year
voice assistant
None
Never short-staffed
Hiring and training
MediumReceptionist
Weeks
voice assistant
5 minutes, from a template
No turnover to manage
Compared with one full-time receptionist, Bronze saves you over$40,000 a year
Receptionist cost: full-time (40 hours a week) at about $20/hour, before benefits, payroll taxes and overtime. Plan prices exclude taxes; extra minutes and numbers are billed separately.
Return on investment
What are missed calls costing you?
Move the sliders to match your business. Most owners are surprised.
Revenue you could recover each month
$2,598
That's about 13× the cost of the Silver plan.
Estimate: 10 missed calls × 4.33 weeks × 30% who would have become customers × $200.
Stop missing callsPricing
Less than a week of a receptionist's wages.
Simple monthly plans. Every account starts with a 14-day free trial: one voice assistant, one phone number and 30 minutes of calls, with every feature unlocked. A card is required, but you won’t be charged until the trial ends.
Bronze
Answer every call, book the job, never lose a lead.
$99USD / monthplus applicable taxes
500 minutes · 1 phone number · 1 user
Need more? Extra minutes from $39 USD per 100 · extra numbers $3 USD/month each, plus applicable taxes
Start free trialIncludes
- 24/7 call answering
- Books appointments on the call
- Multi-language, switching mid-call
- Answers FAQs from your knowledge
- After-hours handling & voicemail
- In-app call summaries & transcripts
- Dashboard with value captured
- Keep your number with call forwarding
- Extra minutes when you need them
Silver
Sync your calendar and keep customers in the loop.
$199USD / monthplus applicable taxes
1,000 minutes · 2 phone numbers · 3 users
Need more? Extra minutes from $39 USD per 100 · extra numbers $3 USD/month each, plus applicable taxes
Start free trialEverything in Bronze, plus
- Google, Outlook, Apple, Calendly, Cal.com & Square sync
- CRM sync: HubSpot, Zoho, GoHighLevel, Jobber & Housecall Pro
- Confirmations and reminders by text & email
- Call summaries by text & email: after every call, daily or weekly
- Missed-call text-back
- Transfer to a person
- Call recording
Gold
Run multiple lines and plug into your tools.
$349USD / monthplus applicable taxes
2,000 minutes · 3 phone numbers · 10 users
Need more? Extra minutes from $39 USD per 100 · extra numbers $3 USD/month each, plus applicable taxes
Start free trialEverything in Silver, plus
- Webhooks for Zapier, Make or your own tools
- Room for your whole team: up to 10 users
- 3 numbers for separate lines or locations
- Highest minute allowance
Month to month. Change or cancel anytime — plan changes are prorated.
FAQ
Questions, answered.
No. Pick a local US or Canadian number in the app, then forward your existing line to it — every call, or only the ones you don't pick up. Your customers keep calling the number they already know.
Almost certainly. The app has step-by-step instructions for Rogers, Bell, TELUS, Freedom, Fido, Koodo, Virgin Plus, Vidéotron, AT&T, Verizon, T-Mobile, Cricket, Xfinity, Spectrum and many more, for cell phones and landlines in the US and Canada. You dial one code from your phone, already filled in with your voice assistant's number, and dial another to turn it off. Some carriers charge for forwarded minutes on certain plans; we tell you which ones.
Your voice assistant speaks naturally in the voice you choose and greets callers with your business name. You decide how it introduces itself, and it can transfer to a person whenever a caller asks.
About five minutes. Choose a template for your industry, confirm your hours, services and FAQs, pick a voice, and talk to your voice assistant right in your browser, for free, even before you start your trial.
Yes, on every plan. The voice assistant checks your open times and books the caller in, and every booking shows up on your Appointments calendar. On Silver and Gold it also texts or emails the caller a confirmation and syncs with Google Calendar, Outlook, Apple Calendar, Calendly, Cal.com or Square Appointments.
Yes, on Silver and Gold. RingVia adds each caller to HubSpot, Zoho CRM or GoHighLevel and logs every call with its summary and outcome, with Jobber and Housecall Pro in beta. Any other tool can get every call through webhooks on Gold.
Your callers are never left hanging: they go to voicemail (or straight to you, if you've set a transfer number), and we email you. Add extra minutes in one click, or move to a bigger plan — changes are prorated, so you only pay the difference.
On every plan: English, French, Spanish, Mandarin, Hindi, Portuguese, Arabic, Punjabi, Tagalog, Vietnamese, Korean, Italian, Urdu, Japanese, Tamil, Thai and Turkish, with more coming soon. Your voice assistant greets callers in English, French or Spanish (your choice), detects the language the caller speaks, and switches to it mid-call — and back again if they change. Texts and emails go out in your greeting language.
Yes. Invite your team by email: Silver includes 3 people and Gold 10. Admins can change anything except deleting the account; staff can see calls and appointments but can’t touch billing.
In Canada and the United States. You can get a local number in either country (or keep your own and forward it), and pay in Canadian or US dollars. Your callers can reach your voice assistant from anywhere.
14 days with every feature unlocked, Silver and Gold included: one voice assistant, one local phone number and 30 minutes of calls. Browser tests are free even before you start (up to 5 minutes each, 30 minutes in total). A card is required to start the trial, but you won't be charged until it ends, and you can cancel anytime. Need more before then? Start your plan early from Billing. If the trial ends without a paid plan, its phone number is released.
Your voice assistant is built for real phone lines. It filters out steady background noise, only responds to the person speaking to it, ignores TVs and side conversations, and asks the caller to repeat when it isn't sure what they said. For callers on job sites, in cars or in busy shops, it can also wait for clearer speech before answering.
No. Plans are month to month and you can cancel any time from Billing. Every account starts with a 14-day free trial.
Still have questions? Call us at +1 (825) 782-1182.
Focus on your business. Let RingVia handle the calls.
Every call answered. Every opportunity matters. Set up your voice assistant in minutes, starting today.