Appointment booking
AI appointment booking that fills your calendar while you work
RingVia books appointments on the call. It checks when you're free, offers real times, confirms the details with the caller and puts the booking on your calendar. No back-and-forth, no double bookings.
How a booking happens
- 1
The caller asks for a time
In their own words: "anything Thursday afternoon?" works.
- 2
RingVia checks availability
Against your opening hours, appointment length, holidays and, when connected, your calendar’s busy times.
- 3
It offers open times
Only times that are actually free. It never promises a slot it hasn’t booked.
- 4
It confirms and books
Name, service and number are read back before the booking is made, then the caller hears the confirmed date and time.
Booking is included on every plan. Each booking lands on your Appointments calendar in the app, colour-coded by service.
Confirmations and reminders that cut no-shows
On Silver and Gold, callers can get a confirmation by text or email right after they book, and reminders 24 hours and 2 hours before. Texts only go to callers who said yes when asked. Reminders help people show up, and cancellations come in early enough to fill the slot.
Works with the calendar you already use
Connect Google Calendar, Outlook (Microsoft 365), Apple Calendar, Calendly, Cal.com or Square (Silver and Gold). RingVia skips times you're busy and adds each booking where you already look. See all integrations.
Made for appointment-based businesses
Dental offices, clinics, salons and spas, home services and professional firms all start from a template that knows their kind of bookings. See it for dental offices, salons and spas or HVAC and plumbing.